ERP software for businesses that quote, build and install.
One system for quotations, purchase orders, stock, job costing, invoices, the VAT return and payroll. The work most contractors run across a dozen spreadsheets, a WhatsApp group and an accounts package that never agrees with the site. Built in the UAE, for the UAE.
- QTQuotation
- SOSales order
- POPurchase order
- DNDelivery note
- TXTax invoice
- GLPosted to the ledger
Everything the business runs on, in one place
Switch on the parts you need. It is all one system, so a price entered once is the same price on the order, the invoice and the job's profit.
One job. One thread. Nothing typed twice.
Enquiry, design, quotation, approval, project, procurement, site execution, cost control, invoicing, accounting and handover. Each stage hands the next one its work, so the quantity somebody typed at the quotation is the quantity on the purchase order, the delivery note, the invoice and the job's profit.
A lead, a site visit and a customer record with an address that finds the building. The visit logged is the one that happened, because the van and the phone both said so.
The specification, the samples that went out to the client, and every revision of what was agreed, held against the enquiry with the drawings attached.
Qaflo is not a drawing tool. Draw in the software you already use; Qaflo picks the job up at the specification and the BOQ.
Every line built up from material, labour, plant and your own markup, or from a rate card, or from a supplier quote, and the rate records which. Revised as often as the client needs.
Approvals on any document through a workflow you build, with thresholds and escalation. The quotation the client accepted is the one the job gets built from.
There is no separate contract document. The accepted quotation and its BOQ are what the job carries.
The accepted quotation opens the job with its lines already on it, and its build-up becomes the job budget. Nobody re-keys a quantity, so nobody re-keys it wrong.
What the job needs and does not have becomes a request, then a purchase order, then a receipt checked line by line. Committed cost lands the day it is committed.
Material issued to the job, work moving through carpentry, metal, painting and finishing as real sub-stages, with an owner at every handover. The board refuses illegal jumps.
Delivery notes signed on site against the job, installation notes, and snags raised and closed on the same card. Stock leaves inventory and lands on job cost in one movement.
Planned against committed against actual, per job, while the job is still running. Margin is a number you open rather than one you find out at final account.
Subcontract packages are not counted. No subcontract document exists yet, and the job-costing report prints that on its face rather than showing a total that quietly excludes it.
Raised from what was delivered, carrying your TRN, VAT on the line rather than at the bottom. Retention runs to its release date; receipts and post-dated cheques allocate against the invoice.
A real double-entry ledger, not a spreadsheet with totals. Everything posts as it happens, and the FTA VAT 201 comes out of that ledger box by box.
Handover signs once the snags close, and the job closes with its profit visible. The whole chain behind that number stays open: quotation, order, purchases, issues, invoices.
A better way to work for everyone in the business
An ERP gets chosen in a meeting and abandoned at a desk. Different seats, different problems, one database underneath all of them.
Not translated into the UAE. Born in it.
The filings a business here actually has to make, generated from the same records that ran the job — not re-keyed into a second system at month end.
One platform, shaped to how you actually work
Qaflo adapts its stages, terminology and reports to your industry. Pick yours.
Interior fit-out & joinery
From design approval to handover, run joinery, civil and MEP packages on a single job card with client sign-off at every milestone.
- BOQ per room and per window, priced off the quote
- Joinery tracked item by item through the workshop
- Snag lists and handover documentation built in
Plug in. Don't rip out.
Your current system keeps running. Qaflo mirrors it on a schedule, so the history is there from day one and you move across at your own pace instead of over one terrifying weekend.
The sync is one-way — nothing is written back — so the old system stays exactly as it is for as long as you want it. When you are ready to switch it off, Qaflo is already the one holding the work. The mirror reads each ERP product through a connector written for it: another database on a product we already read is configuration, and a product we have not read before has its connector scoped in the quote.
In production at a UAE fit-out contractor, running the business daily, on top of twelve years of history from the system it replaced. Records that could not be attributed cleanly were flagged with a reason rather than guessed at.
The questions that come up on the first call
Including the three where the answer is no. A boundary you find out about in month two is worth less than one you read before you call.
Can one system really run lead to handover without re-entering anything?
We are a small team. Is an ERP like this too much for us?
Does Qaflo do the design and drawing work?
Will it tell us whether a project made money before it is finished?
Do we have to switch off our current system first?
Is it built for UAE compliance or translated into it?
See Qaflo running your workflow
Book a working session and we will walk through the platform with a job card from your own industry — not a generic slide deck.