Qaflo
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ERP software for interior design and fit-out companies in the UAE

A fit-out job is won on a BOQ, built in a joinery workshop, installed on a site you do not control, and paid against milestones a consultant has to sign. Qaflo holds all four on one job card, from the first enquiry through to a signed handover, so the margin on a contract is a number you can open rather than one you find out at final account. Design-and-build practices run the same thread: keep drawing where you draw today, and pick the job up at the specification.

Qaflo is ERP software for UAE contractors: quotations, purchasing, stock, job costing, invoicing, the VAT return and payroll, in one system.

What changes

What you stop doing by hand

Every line below is something the platform does today. Nothing here is a roadmap item — what is not built yet has its own page.

  • BOQ per room and per window, priced off the quotation that was accepted rather than rebuilt in a spreadsheet
  • Joinery tracked item by item through the workshop, with carpentry, metal, painting and finishing as real sub-stages
  • Material reserved against the job before procurement starts, so the store is not ordering what is already on the rack
  • Snag lists and handover documentation on the same card as the job that produced them
  • Committed cost from purchase orders and stock issues landing on job margin as it happens
Fit-out jobs moving across the Qaflo workflow board
What is different here

The workshop is the part other ERPs miss

Most construction ERP treats manufacture as a purchase. A fit-out contractor makes a large part of the job themselves, and the cost of that work only becomes real if the workshop stages are in the same system as the site. Qaflo runs the joinery sub-stages against the job card, so a wardrobe that sat three weeks in finishing shows up on the margin, not just on the programme.

The modules behind it

Where this lives in the platform

Projects & productionPlan the job, issue material against it, move it through the workshop and out to site, and close it with a signed handover.More on projects & production
Procurement & inventoryBuy against the job, receive against the order, and know what stock is already spoken for before you promise it to somebody else.More on procurement & inventory
Finance & VATA real double-entry ledger underneath, not a spreadsheet with totals.More on finance & VAT
Questions

Questions from interior fit-out firms

Does Qaflo track joinery made in our own workshop?
Yes. Joinery is tracked item by item through the workshop, with carpentry, metal, painting and finishing as sub-stages on the job card, so work that sat in the workshop shows on the margin and not only on the programme.
Does the BOQ come from the quotation?
Yes. The BOQ is priced per room and per window off the quotation that was accepted, rather than rebuilt in a spreadsheet.
Are snags and handover on the same record as the job?
Yes. Snag lists and handover documentation sit on the same job card as the job that produced them.
We are an interior design company, not a contractor. Does this still fit?
If you take the project through to delivery it fits, because the thread is the same one: enquiry, specification, quotation and BOQ, approval, procurement, site, invoicing, handover. If you hand the drawings over and stop there, you would be buying a procurement, stock and job-costing platform you never open, and we will say so on the first call rather than sell it to you.
Does Qaflo replace our CAD or 3D software?
No. There is no drawing tool, no rendering and no model that turns a drawing into a quotation. Keep what your designers use. Qaflo holds the specification, the samples issued to the client, every revision of what was agreed, and the drawing files attached to the record, then takes over at the BOQ.
Can we see whether a fit-out contract is making money before final account?
Yes, for everything that moves through the system. Purchase orders, goods receipts, stock issues and labour days land on the job as they happen, so planned against committed against actual is open while the job runs. Awarded subcontract packages are the exception and are not counted; the job-costing report prints that on its face.
Everyone who has to live with it

The same job, from each desk

An ERP that only works for one seat gets abandoned by the other six. Same database, same records, a different answer per role.

Owner / MDYou find out a job lost money when the final invoice goes out.
FinanceMonth-end is a week of re-typing between the ERP and a spreadsheet.
Projects & operationsThe board in the office and the reality on site are two different stories.
Estimating & salesEvery quote is rebuilt in a spreadsheet, and revision three lives in somebody’s inbox.
ProcurementYou order what is already sitting in the store, and you find out at the goods receipt.
Store & inventoryStock on paper and stock on the rack stopped agreeing months ago.
HR & payrollVisa expiry is a WhatsApp reminder, and WPS is a bank file somebody builds by hand.

Not quite you? The other trades on the same lifecycle: Construction & contracting · MEP & field service · Every trade we work with

See it on one of your own interior fit-out jobs

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